Outlook has rules?
I have been floorwalking at a company, wandering their floors answering questions from staff on how to use Outlook. Love this, I can see how people use their software and give them suggestions on how to use it better.
Outlook was the software I was supporting, most people who use outlook think they are experts, “no I don’t need training”. But those same people will gasp when I show them a very small feature that will save them hours.
One of these is Rules. These are different in MAC versions of Outlook then PC version of Outlook. But the concept is the same.
Outlook will perform an action that you specify when a condition is met. For example, when an email comes in with a specific word in the subject it can be moved into a folder.
Rules can be run manually so that you control how often they are actioned.
When creating rules you must think about the entire process of the rule, for example I was helping someone set up a rule that replied to all emails within a folder when it was run. But if the email was left within the folder and the rule was run again another email would be sent to the original emails in the folder.
So another action needed to be added to the rule, once a reply was sent the email was moved to another folder.
Think about what you would like the rule to do, then test test test. you can send yourself emails or you can ask a friend or collegue to send some to you for testing.
How have you used rules?
